Feature Guide

System Settings

Configure your organization profile, choose a visual theme, manage notification defaults, and export your data.

6 min read|Updated February 2026|Admin

Note: Screenshots in this guide show the default Orange theme. Your interface may look different depending on your selected theme, but all features and controls work the same way.

Organization Profile

The organization profile stores the core details about your haunted house operation. These values are used throughout the application for display, communication, and scheduling calculations. To update your profile, navigate to the admin settings area and modify the fields below.

Profile Fields

Field	Required	Description
`Company Name`	Yes	The name of your haunted house operation. Displayed in the navigation header and on employee-facing pages.
`Contact Email`	Yes	The primary contact email for your organization. Used as the reply-to address for system-generated messages.
`Contact Phone`	No	A contact phone number for your organization. Displayed to employees on the dashboard for support purposes.
`Timezone`	Yes	The timezone used for scheduling, event dates, shift times, and automated notifications. All dates and times throughout the application are displayed according to this setting.
`Address`	No	The physical address of your haunt location. Used for geofencing calculations in the time clock feature when location verification is enabled.

Warning: The timezone setting is especially important because it controls how event dates, shift start and end times, and automated notifications are calculated. If your haunt operates in a timezone different from your server's default, set this value before creating any events.

Updating Your Profile

Edit any field and click Save Changes to apply. Changes to the company name and contact information take effect immediately across the application. Changes to the timezone affect how all future dates and times are displayed and how automated notifications are scheduled.

Theme Selection

Graveyard Shift includes eight visual themes that change the color scheme of the entire interface. Themes are divided into two groups: five dark themes and three light themes. The default theme for all new accounts is Inferno.

Dark Themes

Field	Required	Description
`Inferno`	No	A dark theme with warm orange accents. This is the default theme applied to all new accounts.
`Phantom Purple`	No	A dark theme with vibrant purple accents. Provides a classic haunted house atmosphere.
`Blood Rose`	No	A dark theme with pink-red accents. Offers a bold, dramatic look for the interface.
`Pumpkin`	No	A dark theme with rich amber-orange accents. A seasonal favorite during the fall haunt season.
`Ghost White`	No	A dark theme with pale white accents. High-contrast option for dark environments.

Light Themes

Field	Required	Description
`Moonlight Blue`	No	A light theme with soft blue accents. Good for daytime use or bright environments.
`Violet Dawn`	No	A light theme with violet-purple accents. Combines readability with a distinctive look.
`Slate`	No	A light theme with neutral dark-blue-gray accents. The most understated option for a clean, professional appearance.

How to Change Your Theme

Click the theme switcher in the application navigation. A palette of available themes appears, each represented by its accent color swatch. Click a swatch to apply the theme immediately. The selection is saved to your browser's local storage and persists across sessions.

Note: Theme preferences are stored in the browser, not on the server. If you log in from a different browser or device, your theme will reset to the default. Each user can independently choose their own theme without affecting other users in the organization.

Notification Defaults

Graveyard Shift can send automated notifications to your staff at key points in the scheduling workflow. These automation rules are managed from the Systems page in the admin sidebar. Each rule can be toggled on or off independently, and some rules support additional configuration such as timing windows.

Automation Rules

Field	Required	Description
`Daily Work Reminders`	No	When enabled, the system sends an automated reminder to each employee who is scheduled to work on a given day. Sent once daily in the morning.
`Shift Warnings`	No	When enabled, the system sends an automated warning two hours before each employee's shift begins. Helps reduce late arrivals.
`Attendance Confirmations`	No	When enabled, the system sends an automated request for employees to confirm their attendance after an event. Used for no-show tracking.
`No-Show Alerts`	No	When enabled, the system sends an alert to admins when a scheduled employee does not clock in within a configurable window after their shift starts.

Managing Automation Rules

Each automation rule on the Systems page shows its current status (enabled or disabled), a description of what it does, and a toggle switch. Click the toggle to enable or disable a rule. When a rule is disabled, no notifications of that type are sent. You can also view the execution history for each rule to see when it last ran and how many messages were sent.

Tip: Start by enabling daily work reminders and shift warnings for your first season. These two automations cover the most common communication needs and help reduce no-shows. You can add attendance confirmations and no-show alerts once your team is comfortable with the system.

Data Management

Graveyard Shift provides export capabilities so you can download your organization's data for use in external tools, reporting, or archival purposes.

Available Exports

Employee roster -- exports all employee profiles with their contact information, position assignments, and active status. Useful for maintaining an offline copy of your staff directory.
Schedule assignments -- exports schedule data for a selected event or date range. Includes the employee name, area, position, and shift times for each assignment.
Attendance records -- exports attendance confirmation data showing which employees confirmed, declined, or did not respond for each event date.
Time clock data -- exports clock-in and clock-out records with calculated hours worked. Suitable for payroll processing or third-party time tracking systems.

Export Format

All exports are generated as CSV (comma-separated values) files. CSV files can be opened directly in Microsoft Excel, Google Sheets, or any spreadsheet application. Each export includes a header row with column names followed by one row per record.

Note: Exports are scoped to your organization. You will only see data belonging to your company in any exported file. Exports do not include data from other tenants in the system.

Frequently Asked Questions

Does changing the timezone affect existing events and schedules?

Changing the timezone updates how all dates and times are displayed going forward. Existing event dates and shift times are stored as absolute values in the database, so changing the timezone will shift how they appear in the interface. Review your upcoming events after a timezone change to make sure shift times still reflect your intended schedule.

Can different users see different themes?

Yes. Theme selection is stored in each user's browser using local storage. Each person can choose their own preferred theme independently, and it does not affect what other users see. If a user switches to a different browser or clears their browser data, the theme resets to the default (Inferno).

What data can I export from the system?

Graveyard Shift supports exporting employee rosters, schedule assignments, attendance records, and time clock data. Exports are generated as CSV files that can be opened in spreadsheet applications. All exports are scoped to your organization and respect the same data isolation rules as the rest of the application.

How do I turn off all automated notifications?

Navigate to the Systems page from the admin sidebar. Each automation rule (daily reminders, shift warnings, attendance confirmations, no-show alerts) has an individual toggle. Turn off each rule you want to disable. Changes take effect immediately -- no pending notifications are sent after a rule is disabled.